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This Privacy Notice (the "Notice") describes the privacy policies of Optimum Group Inc. ("Optimum") and its subsidiaries (each subsidiary and Optimum being referred to individually as "Group Company" and, collectively, as "Group").  

In carrying out its activities, Group may collect, use, retain and disclose personal information. We are responsible for how personal information entrusted to us is handled and we are committed to ensuring its confidentiality and protection.

Since Group operates in different jurisdictions with different privacy laws, we have chosen to adopt a single privacy policy for all of our operations, wherever they may be, that aims to enforce the strictest privacy rules.

GENERAL TERMS AND CONDITIONS

PERSONAL INFORMATION

Personal information is any information concerning a natural person that allows, directly or indirectly, to identify that person, such as name and address as well as financial situation, lifestyle or health information. 

Personal information must be protected regardless of the nature of its medium and regardless of its form : written, graphic, audio, visual, computerized or otherwise.

YOUR CONSENT

You agree that we may collect, use, retain and disclose your personal information only for the purposes set out in this notice or as required or permitted by law. We ask for your consent in writing, verbally or electronically. Your consent may also, in certain circumstances, be implied.

COLLECTION

Most of the personal information we collect is transmitted to us either directly by you or through your broker or your insurance company whom you have authorized to transmit this information to us. 

The information requested is that which is necessary in order to be able to offer you the products and services requested. This information may include, but is not limited to:

  • Name
  • Contact details
  • Date of birth
  • Civil status
  • Information about your work

Depending on the products or services offered to you, you may be asked for additional personal information. Please see the Additional Terms and Conditions for Certain Group Companies for more details.

USE

We only collect personal information that is necessary to provide the products and services you have requested, to confirm your identity, for sound management of records or as required by applicable regulations and legislation (the "Law"), including for the following purposes:

  • Analysis and optimization of our customer service
  • Improving your experience by providing you with relevant information and offers
  • Compiling statistics and conducting market trends analysis
  • Sharing your information to our affiliates, suppliers or agents in order to provide you with the products and services you have requested
  • Protection against error and criminal activity, including the prevention, detection and investigation of fraud, money laundering, cyber threats and other such risks and threats
  • Enforcement of the existing provisions of the Law

Depending on the products or services offered to you, other uses of your personal information may be necessary. Please see the Additional Terms and Conditions for Certain Group Companies for further details.

DISCLOSURE

Under no circumstances do we sell or give customer lists or information about them to other companies or third parties for purposes other than those described in this notice.

We have the right to disclose information about you to government agencies, entities or regulators in order to comply with the Law.

RETENTION

We will retain personal information only as long as required for the purposes for which it was collected or to comply with applicable requirements of the Law, even after our business relationship with you has ended. When the time comes to destroy your personal information, we take the necessary steps to ensure its confidentiality and that no unauthorized person can access it during the destruction process.

PROTECTION OF PERSONAL INFORMATION

Your personal information is kept in the strictest confidence. We maintain physical, electronic and procedural safeguards to protect your information against unauthorized access, loss or destruction.

Only employees who need access to your personal information in the course of their duties have access to it in order to provide you with the products and services requested. All of our employees receive periodic training on information security, privacy and their code of conduct.

We may share your personal information from time to time with certain suppliers or agents in order to provide  you with the products and services you have requested from us. In certain circumstances, we may use service providers located outside of Canada. Our service providers may only collect, use, retain or disclose your personal information for purposes authorized by us. We ensure that our service providers act in a manner consistent with our privacy policy and the Law. Our service providers are required to protect their systems from unauthorized access and to apply high security standards at least equivalent to ours.

INTERNET

Like other modes of communication, unprotected email communications run the risk of being lost, altered, modified, and even intercepted. We will not be liable to you or anyone else for any damages resulting from your electronic transmission of a message to a Group Company or from us to you. We remind you that you can use other secure means of communication to send us your personal information when you deem it necessary.

WITHDRAWAL OF CONSENT

Subject to legal requirements or contractual constraints, you may change or withdraw your consent to the collection, use and disclosure of your personal information at any time by contacting us in writing.

Please note, however, that by withdrawing your consent, we may no longer be able to provide you with our products and services.

ACCURACY AND ACCESSIBILITY

We make every effort to ensure that your personal information is accurate and complete for the purposes for which it was collected, used, retained or disclosed.

Upon request, we will provide you with access to the personal information we have on file. You may also ask us how this information is used, ensure that it is accurate and complete, and have it updated as necessary, to the extent permitted by Law. Any request for modification will be processed within a reasonable time.

Any request for access to personal information or to amend your personal information may be sent in writing to the address below:

Privacy officer
Legal Department
Optimum Group
425 de Maisonneuve Blvd West
Suite 1700
Montréal (Québec) H3A 3G5, CANADA

Email : [email protected]   

Please include in your request your name and contact information, the nature of your request, the name of the department or person with whom you have already communicated, and any other relevant information.

You can also contact the competent privacy agency in your jurisdiction of residence.

UPDATE OF THIS PRIVACY NOTICE

Any additions, modifications, or deletions to this notice that we deem appropriate will be incorporated immediately.

ADDITIONAL TERMS AND CONDITIONS FOR CERTAIN GROUP COMPANIES

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